Statement Sorter | General categorizing guide | Etsy/online seller guide
Gig driving comes with real deductible expenses, but the deductions only help if your bank and card transactions are actually sorted into categories you (or your tax software) can use. Most drivers either do this by hand once a year under deadline pressure, or don't do it at all and leave deductions on the table.
| Category | Typical transactions |
|---|---|
| Vehicle/Fuel | Gas stations, EV charging, tolls, parking while driving for platform |
| Vehicle maintenance | Oil changes, tires, car washes, repairs (keep separate from fuel) |
| Phone/Internet | Your phone bill, the portion used for the driver/delivery app |
| Supplies | Phone mounts, chargers, delivery bags, cleaning supplies for the car |
| Insurance | Any added rideshare/delivery insurance rider on your policy |
| Meals | Usually NOT deductible for the driver's own food, do not miscategorize personal meals |
| Income/Payroll | Deposits from Uber, Lyft, DoorDash, Instacart, etc, track separately from expenses |
| Taxes | Estimated quarterly payments, gig income has no withholding so this one matters |
| Transfers | Venmo/Cash App/PayPal moves between your own accounts, not expenses |
The standard mileage deduction (tracked per mile driven, not per transaction) is usually the biggest deduction for drivers and isn't something a bank statement can reconstruct on its own, it needs a mileage log or app. This guide and the linked tool only handle the transaction side (fuel, supplies, insurance, etc); pair it with your mileage records for the full picture.
Platform deposits, gas station charges, app subscriptions, and personal spending all land in the same account for most drivers. Sorting a full year of that by hand, one line at a time, is exactly the kind of task worth automating.
Statement Sorter takes the CSV export from your bank or card account and sorts it into these categories automatically, with an AI pass for transactions plain rules miss. No bank login, no signup, free while in beta.
Try it on your statementThis is a general guide, not tax advice for your specific situation, deduction rules vary and change. Review any automated categorization before you file, and check current IRS guidance or a tax preparer for anything you're unsure about.